AccuCore Group: Automated Peer Review Quality Management Solutions

AccuPathology®

QA (QMS) Management

AccuPathology®

Pathology QA should be an integral part of your process and much more than reporting…
… without added effort

Reduce Time performing/analyzing QA: ... Free up your time for diagnosis and creative tasks
Increases QA metrics/details: … Lots of helpful data to improve patient safety
Automates the process: … Guides your staff through all aspects of QA and Peer Review
Eliminates painful QA analysis crunch: … No need to submit periodic QA analysis
Integrates with your LIS: … No manual data entry
Support CAP and TJC with vetted data: … With your Director/Chairman weighting and approval
Professional and Technical Evaluations: … Now becomes a byproduct of effective QA

AccuPathology® provides these unique capabilities:

(+/-) Peer Review Automation Module

Monitor the entire test cycle identifying pre-analytic, analytic and post-analytic variables that contribute to diagnostic errors.
Automatically trigger peer-review identifying QA to be performed from LIS.
Capture “actionable” details to better identify issues to make specific changes.
Provide reports necessary of ongoing process improvement and inspections.
Monitor Standard Quality Indicators, examples include:

Intraoperative Cases: Frozen/permanent section concordance, Frozen section turnaround time

Multiple parts per case support

Intradepartmental reviews

Extramural (Inter-institutional) reviews

Surgical/PAP/Cytology pathology correlation

Specimen and requisition form adequacy

Daily Technical quality of histologic and cytologic preparation

Gross dissection discrepancies

Amended / Appended report QA

Turn-around-time by category with exclusions

Autopsy adequacy and TAT

Support focused QA new staff and Residents

General “non-peer review” central repository
Image capture and storage

(+/-) Personnel Management, Evaluation and Credentialing Module

Proactively optimize staff while effectively managing human resources.
Support professional and technical evaluation process (OPPE/FPPE) with peer-reviewed data along with weighting and exclusions.
Staff management, credentialing recommendations based on quantitative data with configurable settings.
Dashboard status of green, amber and red lights to highlight staffing, compliance and workload issues.
Functional sorting of staff issues that are important for your specific needs for proactive staff management.
Mandated Joint Commission and CAP clinical/soft skill blending along with Ongoing and Focused Professional Practice Evaluation (OPPE and FPPE) requirements.
Leverages information captured in the Peer Review process.
Staff management includes over 80 parameters including:

Employee service and licensing function matrix

Employment contract details, anniversary, renewals

Background, contact information

Review Dates: last, next, supervisor

Degrees and documentation including diplomas, transcripts, certificates, etc…
with attachments.

Supports “QA Central” repository with one location for all QA reporting, dashboards and alerts.

(+/-) Process Tracking Module

Manage processes, workloads, and forms to improve operations and minimize errors.
Know how well your processes are working and identify constrains to improve operational efficiency and reduce errors.
Leverage data from LIS and other sources to track specimens.
Tracking data is collected at the specimen and part level and includes many elements supporting in-depth analysis.
Statistical data can be view by organ type, surgeon, technician, PA, pathologist, transcriptions, “touch-point”, etc.
Workload calculations can include number of signed-out surgical, cytology, frozen section cases days, time-off days, etc…
QA workload leveling with results by sorted by department and provider to identify workload and process-related constraints.
Process automation supports initiation, approval, prioritization and resolution of forms-based processes.
Can work with or without scanning devices along with LIS and multiple data sources.
Pre-formatted CAP and CMS OPPE, FPPE inspection reports.
Integrated LIS-specific ETL (extract-transform-load) capability.
Each implementation is configured to support your labs unique process requirements and is not a “one-size-fits-all” hardware intensive solution.
Supports “QA Central” repository with one location for all QA reporting and alerts.

(+/-) Lab Equipment and Material Management Module

Proactively track, monitor and manage equipment and material used in the lab.
Addresses CLSI Guideline GP31-A Vol. 29 No. 11.
Templates include cryostats, microtomes, water baths, stainers, hoods, tissue processors, etc.
User defined ranges, frequency history, schedule and resolution to issues.
Attachment provisions for instruction, user manuals and maintenance logs.
Material monitoring for expirations, storage, handling, OSHA compliance, etc.
Proactively manage to CAP, CLSI, OSHA or other user definable criterion along with inspection reports.
Data input support for barcore scanners, tablets, PDAs or iPads.
Supports “QA Central” repository with one location for all QA reporting, dashboards and alerts.

(+/-) Lab Incident/Occurrence Management Module

Track and manage pathology-specific deviations and incidents.
Pre-analytical (occurs prior to accessioning) deviations: Requisition, order, specimen collection, transportation, identification, etc.
Analytical (occurs during accessioning, processing, analysis, sign-out): Accessioning error, test systems, equipment, instruments, reagents, calibrations, controls, etc.
Post Analytical (occurs after sign-out of case): Data handling, report, report processing, release/notification of results, reference labs, consults, report revision, etc.
Track actions and ongoing assessment & corrective actions, such as:

Revised report due to a technical error.

Persistent unresolved problem after multiple attempts of correction.

Care that deviates beyond safe limits of practice.

Deviation that had a direct, indirect, or potential effect on the eventual (or potentially) adverse
outcome of the patient.

Revision of policies and procedures for ongoing mechanism to prevent recurrence of problems.

Equipment or methodology that performs outside of established operating parameters or
performance specifications.

The criteria for proper storage of reagents and specimens are not met.

Interfaces to non-pathology specific institutional Incident / Occurrence and Risk Management systems.
Includes user definable dictionaries allow you to address any area of the lab.
Supports “QA Central” repository with one location for all QA reporting, dashboards and alerts.

(+/-) Document Management Module: Click here for more information

(+/-) General Key Features within AccuPathology Modular Suite

AccuPathology was developed with integrated modules, same database, user interface and central dashboard.
It leverages the latest in data extraction and software technology
Includes real-time lookups, conditional selections and “hover help”. Little or no training is required.
Dashboard Reporting supports trending, synopsis, drill-down analysis and proactive alerts.
Information can highlight timelines, cases pending review, disposition of cases, relevant statistics and provider specific data.
Real-time updates support proactive vs. reactive management.
Self-Administrating Role-Based system, through the Admin Control Panel that toggles various triggering indicators including:

Mandatory fields

Weighting factors

Exclusions

Reviewers, etc…

Modular. You decide what is important to you and only pay for the functionally you need.
Complimentary with your existing Laboratory Information System (LIS) with a seamless interface.
Browser and tablet interface with no installation on the desktop. Data remains secure within your firewall.
Interfaces with Sunquest CoPath and PowerPath, Cerner CoPath and Millennium, Soft, AP Easy and others.
HIM/HIS data sources available to trigger events and eliminate manual entry.
Credentialing integration available to hospital-wide system.
Excel, Word, PDF and CSV outputs.
iPad, PDA, Droid and Scanner support where applicable.

Key Features

While AccuPathology® was created to support the peer review and quality management needs of a hospital's Pathology Department as well as Reference and Contracted Labs, it also functions as an extension of the current system utilized by the department. This functionality makes daily tasks more efficient, ulltimately increasing staff productivity.

AccuPathology® is:
Easy-To-Use: leverages the latest in data extraction and software technology, any required data entry is fast and easy. Examples include real-time lookups, conditional selections, "hover help" and near real-time refresh. Little or no training is required. With a browser-based interface, the application can be accessed without a desktop installation. This includes iPad and tablet support.

Dashboard Reporting: Supports trending, synopsis, drill-down analysis and proactive alerts. Information can highlight peer review timelines, cases pending review, disposition of cases, relevant statistics, and provider specific data. The Department Director or PI Manager can easily determine if Provider data reflects care consistent with peers, and when necessary take appropriate action. Near real-time updates with constantly moving graphs support proactive vs. reactive management.

Self Administration: As a role-based system, the Administrator(s) have access to the Admin Control Panel that allows them to toggle various triggering indicators, mandatory fields, weighting factors, reviewers, etc… simply and without any special computer skills.