Key Features

• Organize and share electronic documents: Manages any type of electronic document in any file format. You can organize electronic documents into hierarchies of folders that reflect the different ways in which people work.
• Apply custom metadata to documents: Lets you associate extra information, called metadata, with documents. Metadata is indexed and can be used to easily retrieve and generate reports on documents based on your custom criteria. Each piece of metadata information is an attribute, and sets of attributes can be grouped into categories that can be associated with any document.
• Automate change request, review and approval processes: Automate document management processes, such as document change requests and document review and approval processes, to ensure that they are carried out accurately and consistently according to your own requirements or according to those imposed by regulatory agencies.
• Use permissions to fine-tune access to documents: You can set up levels of permissions on a document. This helps you fine tune the type of access that you want to grant to individuals and groups based on hospital or department policies. For example, some users may not have the permission to even see a document, others may have the permission to only view a document, and others may be able to modify or delete a document.
• Audit all document events: A comprehensive audit trail automatically records the date, time and performer of every type of event that can be performed on a document. Events that can be recorded include document creation, renaming, adding or deleting versions, viewing and so on.
• Control and manage document versions: Control document versions and prevent multiple authors from overwriting each other's work using Document Management's check-out and check-in functions. When a user checks out a document, it can be viewed, but not modified, by other users. Users can access the complete version history of a document and view the content of previous versions.
• Generate document usage reports: Includes predefined reports, such as all department members who have certified they read a SOP.
• Header information automatically applied to “document of record”: This helps insure that all printed documents have the required information to insure the document is authorized, approved and the correct version. It also includes a next review or obsolete date as necessary.